[closed] Job opportunity: Events Officer
About us
Eurovent is the association of the European Heat Pump, Ventilation, Air Conditioning and Refrigeration (HVACR) industry. Our association acts as a bridge between our members and the EU institutions to enable heating, cooling, and ventilation technologies to contribute to the EU’s sustainability ambitions. We represent more than 1.000 organisations from over 30 countries, most of which are SMEs. More information about us at www.eurovent.eu.
Your responsibilities
As the Events Officer, you will be responsible for organising high-impact events across the full cycle, including strategy, planning, budgeting, logistics, on-site delivery, and evaluation. Your responsibilities will include:
- Lead the organisation of key events such as the biennial Eurovent Summit, the Annual Meeting, regular working group meetings, and ad hoc thematic seminars and events
- Develop and manage event concepts, timelines, budgets, and success metrics
- Identify and manage venues, negotiate contracts, and coordinate suppliers
- Collaborate with the Communications team on marketing, promotion, and outreach
- Manage attendees, speakers, VIPs and sponsors
- Organise invitations, ticketing, and registrations
- Ensure smooth on-site delivery and ensure seamless attendee experiences
- Monitor relevant external events and maintain the Secretariat event calendar
- Plan and coordinate Eurovent’s presence and visibility at external events and exhibitions
- Ensure events are aligned with Eurovent’s overall strategic goals
Your profile
The ideal candidate:
- has previous experience in event management including full-cycle planning and execution
- has exceptional project management abilities, including the ability to handle multiple timelines, priorities, and stakeholders under pressure
- is a self-starter and self-motivated, takes initiative, and is comfortable working independently
- knows how to manage contracts and negotiate with vendors to meet budget expectations
- is skilled at building relationships, resolving conflicts, and representing an organisation professionally in international and diverse contexts
- is proficient in English; other languages are a plus
- is willing to travel frequently across Europe
A background in public affairs or policy at an association, consultancy or company is an asset.
Our offer
- A full-time, permanent position starting ASAP
- Based in the Eurovent Head Office in Brussels with a flexible work-from-home policy
- A competitive salary and compensation package based on experience and qualifications
- A collaborative and international work environment with a flat hierarchy and room for growth
- Independence: as long as you do your job thoroughly and meet deadlines, we are flexible concerning when and how you do it.
- A company laptop and mobile phone; coverage of mobile bills
How to apply
Interested? Send your CV or LinkedIn profile to stijn.renneboog@eurovent.eu and let us know where you heard about the vacancy. Interviews will be held online on a rolling basis throughout the summer. Only shortlisted candidates will be contacted.