Brussels, 29 October 2025
Please read these terms and conditions carefully before using the Eurovent website. By using the Eurovent website and the services of Eurovent, you signify your consent to these terms and conditions.
1. Eurovent Statutes and By-Laws
The most recent version of the Eurovent Statutes has been updated and approved by the Extraordinary General Assembly on 30 October 2020. The most recent version of the Eurovent By-Laws has been revised by the Eurovent Board on 25 March 2025. Both documents can be downloaded below:
2. Eurovent meeting rules
2.1 Competition Law Rules
Because participants in Eurovent Product Groups, Issue Groups, Board, Commission, and related meetings are companies with competing, and sometimes opposing economic interests, the meetings are subject to close competition law (anti-trust) scrutiny. Eurovent applies the following conservative guidelines:
- Each meeting is always preceded by notice of the date and time of the meeting along with the agenda.
- Minutes are prepared and distributed for every meeting. The minutes must be clear, complete, and accurate regarding the discussions that occurred, the actions taken, and the basis for the action.
- A Eurovent staff person shall attend every meeting and act as executive assistant.
- ‘Off the record’ conversations are strictly prohibited.
- Discussions of items not announced in the agenda shall be exceptional and avoided as much as possible.
Generally, all communication or discussions with possible direct influence on the decisions of individual companies regarding production levels, product pricing, marketing strategies, or selection of customers or suppliers must be avoided. The following areas shall not be discussed in the meetings:
- Price or any elements of price or pricing policies, including costs, discounts, rebates, profit margins, etc.
- Terms or conditions of sale, including warranties, credit, and shipping arrangements.
- Particular competitors, suppliers, or customers.
- Sales or production quotas or limits, allocation of customers or sales territories or refusal to sell to certain customers or to buy from certain suppliers.
- The market share or sales territory of any particular competitor.
- The operating statistics, inventories, sales, marketing methods, or strategies of any particular competitor.
- Controlling competition or excluding any competitor from any market.
By applying these measures, Eurovent stays in line with legal requirements.
2.2 Bribery and corruption
Eurovent and its members reject corruption and bribery as stated in the relevant UN Convention. We use suitable means to promote transparency, integrity, responsible leadership and accountability.
2.3 Data protection
Eurovent processes participants’ personal data for meeting administration, communications and record keeping. Attendance records are retained for governance and competition law compliance purposes and may be accessible to members through the Eurovent Extranet.
Meetings and events may be photographed or recorded for documentation and communication purposes, including publication on Eurovent’s website and social media.
Personal data may be shared with authorised Eurovent entities and service providers where necessary, but are not sold or shared with sponsors for marketing purposes.
For further information, please consult the Eurovent Privacy Policy.
2.4 Use of AI tools
Eurovent does not authorise meeting participants using AI tools to record in-person or virtual meetings. Participants using AI tools/assistants must deactivate the tool.